TERMS AND CONDITIONS FOR HIRERS
Please read these Terms and Conditions carefully and all other relevant information before booking. Any booking made through or via this website will be subject to these Terms and Conditions.
In these Terms and Conditions ‘you’ and ‘your’ means all persons names on the booking form (including anyone who is added or substituted at a later date). ‘We’, ‘us’ and ‘our’ means the owners’ of the holiday accommodation. Unless the context otherwise requires words in the singular shall include the plural and vice versa.
PROTECTING PERSONAL INFORMATION
All payments should be made to the owner in the manner specified on the booking confirmation.
Once the email is deemed received confirming the booking all administration and communication this is the point that the contract is made between you and the Owner. It is your responsibility to check your emails regularly and to advise of any change to your email address.
The information on this website is provided by the Owner. The information is given in good faith and we make no warranties as to the information provided. We cannot accept responsibility for any changes or closures to facilities at or for the accommodation or to local services or attractions.
Your contract is directly with the Owner and is subject to their conditions which may contain additional restrictions on liability.
We do not exclude liability for death or personal injury which arises as a result of our negligence or that of our employees whilst in the course of their employment.
All bookings are made subject to availability and only becomes firm when the deposit is accepted by the owner. The person booking (Party Leader) must be at least 18 years of age and have the requisite legal capability and authority to enter into a contract at the time of booking.
By making booking the Party Leader confirms that they have authority to book on behalf of the party and that all other party members agree that the booking is subject to these Terms and Conditions.
Bookings cannot be accepted from parties of young people less than 18 years of age.
All payments should be made to the Owner in the manner specified on the booking confirmation. The deposit must be made within 7 days of making the booking or, if different, within the time specified by the owner on the website and booking confirmation email. The booking will be held for that period only and if payment is not received by the time above the booking will be deemed to have lapsed. Bookings are considered provisional until the required deposit is paid, however you will be bound by these Terms and Conditions and could also be by your contract with the Owner. Non-payment of the balance of the rent 10 weeks before the due date shall be construed as a cancellation of the contract by you.
You agree to the following:
a) To pay before departure for any breakages, losses or damage caused by you to the property or its facilities.
b) To take all reasonable and proper care of the property and leave it in a clean and tidy condition at the end of your holiday. You will be responsible for any additional cleaning costs.
c) To inform the Owner of any problems with the facilities or services as soon as they become apparent.
d) To permit the Owner reasonable access to the property to carry out urgent maintenance.
e) Not to sublet or share the property except with the persons included at the booking or subsequently included by agreement. The maximum number of persons allowed at the property is clearly stated and must not be exceeded. The Owner reserves the right to terminate hire without notice and without refund where this condition is breached.
f) Not to do or omit to do something which may be or become a nuisance to neighbouring holiday accommodation or properties.
Where pets are allowed at the property the charge will be specified on the booking confirmation and you agree to the following:
a) Pets must not, at any time, be left alone at or in the property.
b) Only the number and type of pets agreed to on the booking confirmation will be allowed.
c) Pets must not under any circumstances be allowed on any soft furnishings or beds.
d) Pets must have their own beds or equivalent to protect floor coverings at all times.
e) Pets must not cause any annoyance in anyway to occupants of adjoining properties or the general public.
f) You must never allow pets to defecate in areas where children may play. Failure to clean up after pets will be heavily surcharged.
If you wish to cancel your booking you should advise the Owner as soon as reasonably practicable by telephone and follow this with confirmation in writing (or in the medium required by the owner). The day of receipt of the written confirmation is the day that is deemed as the date of cancellation.
The Owner may (but without any obligation to you) use their best efforts to obtain a replacement letting. If a replacement letting is obtained for your booked full stay the Owner will refund to you any monies paid above the deposit less any handling charge.
If the Owner is unable to obtain a replacement letting the Owner is entitled to retain all payments already paid and to recover the balance of the hiring charge. You are advised to obtain travel insurance to cover any unforeseen circumstances.
The Owner does not expect to have to make any changes to your booking, but sometimes problems occur and bookings have to be changed or cancelled or errors corrected. The Owner reserves the right to do so. If this does happen it is the duty of the Owner to contact the Party Leader (by telephone where possible for major changes and by post or email for minor changes) as soon as is reasonably practicable. The Owner will inform you of the situation and refund payments already made where the Owner must cancel through his/ her actions or that of their employees or representatives.
If the property is not available on the date booked and in the absence of fault by the Owner then no rent will be refunded. Neither the Owner nor West Wales Holiday Cottages have liability or the requirement to pay compensation for any damage or loss as a result. We therefore recommend you take out adequate insurance.
There is no extra charge for VAT on the rental price.
Caring for your safety and comfort
The Owner makes every reasonable effort to indicate possible safety hazards in the property description. It is however your responsibility (particularly parents and anyone with physical restrictions) to inspect the property and grounds immediately upon arrival and note any possible hazards.
Please remember that many of the properties are not built to modern standards so may contain potential hazards such as steep or open stairs, low beams and low doorways which should be noted by you.
You must upon arrival check the layout of the property so that you have a planned route to exit the property as easily as possible in the event of an emergency.
Most properties are located in the countryside which can hold its own hazards such as barbed wire in fencing and animals in fields.
As most properties are in the countryside please note that regular country smells and noises will not be classed as cause for complaint.
If you do have cause for complaint remedial action should be taken as soon as possible.
If you have complaints regarding any service that we provide please inform us immediately in writing and within 7 days of the end of any arrangements booked. We cannot act on any complaints where we have not been notified as above. We also refer you to the ‘liability’ section of these terms and conditions.
If you do have a cause for complaint regarding the property or the actions of the Owner or their representatives please inform the Owner as soon as you are able. Any complaints other than the initial booking are to be referred to the Owner with whom you have a contract.
As soon as a problem arises it is essential that you contact the Owner. Discussion with the Owner whilst you are at the property should enable the problems to be resolved straight away. If the problem is not resolved or you remain unhappy with the response you must rely on any statutory rights you have directly against the Owner. Any formal complaint in writing must to be sent to the Owner within 7 days of the end of your rental period.
We may provide a payment facility, enabling a Hirer to make payment to an Owner via credit card or debit card. We may change or withdraw such facility at any time in our sole discretion.
You agree to indemnify and keep us indemnified from and against any and all claims, actions, proceedings, damages, losses, liabilities and expenses (including legal fees) suffered or incurred by us arising out of or in connection with your use of our payment platform to make payments to Owners, in particular any claims from Owners or payment solution providers resulting from your actions or omissions.